Senior Officer, Fund Services

Job title: Senior Officer, Fund Services

Company: Ocorian

Job description: Company Description

Ocorian is a global leader in corporate and fiduciary services, fund administration and capital markets. Wherever our clients hold financial interests, or however they are structured, we provide compliant, tailored solutions that are individual to their needs.

We manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

Job Description

Job Title: Senior Officer – Fund Services

Jurisdiction: Mauritius

Department: Global Funds

Reporting to: Manager or Unit Head (or any other designated person)

Purpose of the Job

To provide professional accounting services to a varied portfolio of clients for which Ocorian provides services and at all times to comply with the business’ Policies and Procedures.

The main areas of focus for the Senior Officer (Fund Accounting) will be (i) the day to day delivery of Fund Accounting Services provided to the client & client entities in strict adherence to Policies, Processes, Procedures and Controls (PPC), ii) the pro-active management of services delivered by internal sub-contractors e.g. Fund Administration or Compliance and iii) a first point of escalation for client issue resolution and B ) Assist the Manager/Unit Head with Team management and take ownership of certain processes and projects.

– Take ownership for an allocated portfolio of clients.

– To set and manage the deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client.

– Ensure overall quality of client deliverables are up to required standards at all times.

– Liaise with clients to ensure efficient delivery of output and client service expectations.

– Carry out first review or Prepare timely and accurate NAV calculations, distributions, and other fund accounting output for manager’s review.

– Calculate and prepare capital calls and distributions workings and letters.

– Record accurately such accounting records as securities positions, corporate actions related, and journal entries.

– Reconcile various accounts, or reviewing reconciliations prepared by others, and promptly researching and correcting any variances.

– Review bank and any other reconciliation.

– Review VAT, TDS returns and Tax Computations for clients as prepared by Accountants / Assistant Accountants/ Junior Accountants.

– Ensure that financial statements, tax returns and other statutory returns are filed within deadlines.

– Oversee the work of Accountants / Assistant Accountants/ Junior Accountants and liaise with administration teams to determine and prioritise client deadlines.

– Review the work of, provide guidance and constructive feedback to Senior Accountants / Accountants / Assistant Accountants/ Junior Accountants.

– Liaise with Auditors and administrators to complete the audit of financial statements in accordance with defined timetables.

– Communicate effectively with the team to ensure they are aware of deadlines and expectations in terms of timing.

– Monitor and control the workload of the team.

– Be aware of risk exposure and promptly escalate issues arising to other members of the Management team.

– Assist the manager/ Unit Head in various aspects of team management, including involvement in the annual staff appraisal process as appropriate, holiday management, personal and professional development of team members.

– Assist with the update and maintenance of financial statements’ templates in accordance with IFRS or other designated accounting framework(s).

– Communicate effectively with the team to ensure they are aware of deadlines and expectations in terms of timing.

– Ensure that Ocorian policy and procedures are adhered to.

– Be aware of risk exposure and promptly escalate issues arising to other members of the Management team.

– Assist the manager/ Unit Head in various aspects of team management, including involvement in the annual staff appraisal process as appropriate, holiday management, personal and professional development of team members.

Where time allows, other duties may include providing assistance to the team on the following: –

– To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff

– To take responsibility for being the immediate point of contact in client relationships on matters relevant to you

– To assist with the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian

– To ensure that database records are input on formation/establishment (including any statutory registers or other records) and updated when circumstances change

– To undertake periodic reviews of clients’ matters in accordance with the timetable set by the Unit Head

– To ensure that during periods of absence from the office, the colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met.

– Escalating any issues/risks arising promptly to the Unit Head where appropriate

– To maintain an awareness and understanding of applicable Regulatory requirements

– Carry out any function/activity required by the Management team or Directors from time to time

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Qualifications

– Educated to A level or equivalent;

– ICSA, STEP, ACCA or ICAEW part-qualified (nearing completion) and/or a University degree in Administration, Law and Management or any other relevant field, or any professional qualification related to the Global or financial sector.

Knowledge/Skills/Experience

• Ideally, a minimum of 3 years experience in funds/trust and company administration or financial services environment.
• A comprehensive understanding and technical knowledge of funds/trust administration, Accounting and the tax implications of various structures.
• Proven experience in the regulatory framework in the global business sector in Mauritius or elsewhere;
• Strong IT skills.

Competencies

• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels.
• Flexibility, energy and enthusiasm.
• Ability to work under pressure and meet deadlines.
• A solution driven attitude to problems.
• Ability to work using own initiative and make decisions within corporate policies.
• Good organisational skills and the ability to work methodically and accurately.
• Team spirited.

Additional Information

Educated to A level or equivalent;

– ACCA, ICAEW or CFA part-qualified (nearing completion) and/or a University degree in Accounting, Finance, Management or any other relevant field, or any professional qualification related to the Global or financial sector.

Knowledge/Skills/Experience

– Ideally a minimum of 3 years of relevant experience.

– A comprehensive understanding and technical knowledge of funds/trust administration, Accounting and the tax implications of various structures.

– Proven experience in the regulatory framework in the global business sector in Mauritius or elsewhere;

– Fully versed with eFront and/or PFS PAXUS

– Strong IT skills.

Competencies

– Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels.

– Flexibility, energy and enthusiasm.

– Ability to work under pressure and meet deadlines.

– A solution driven attitude to problems.

Expected salary:

Location: Mauritius

Date posted: Sun, 10 Sep 2023 22:34:26 GMT

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