ADMINISTRATIVE OFFICER

Job title: ADMINISTRATIVE OFFICER

Company: HOBBYWORLD LTD

Job description: Job Description An Administrative Officer is responsible for managing and coordinating various administrative tasks and functions within an organization. This role plays a crucial part in maintaining efficient operations, supporting staff, and ensuring that the administrative aspects of the business run smoothly.

Responsibilities:

Office Management: Manage daily operations of the office, including scheduling, maintenance, and supplies procurement.

Communication: Facilitate effective communication within the organization, including handling internal and external inquiries, emails, and phone calls.

Documentation: Maintain and organize records, files, and documents, ensuring they are easily accessible and properly archived.

Coordination: Coordinate meetings, conferences, and events, including scheduling, room bookings, and logistical arrangements.

Budget Management: Assist in budget preparation and monitoring, tracking expenses, and ensuring adherence to financial guidelines.

Data Entry and Analysis: Input data into systems, prepare reports, and perform basic data analysis to support decision-making.

Facility Maintenance: Oversee office maintenance, repairs, and cleanliness, ensuring a safe and functional work environment.

Policies and Procedures: Assist in the development and implementation of administrative policies, procedures, and guidelines.

Confidentiality: Handle sensitive information and maintain confidentiality while dealing with personnel and organizational matters.

Project Support: Provide administrative support for various projects, including tracking progress, preparing documentation, and assisting project managers.

Job Requirements

Qualifications:

• Hsc or Bachelor’s degree in business administration, management, or a related field (or equivalent experience).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaborate effectively in a team.
• 3-5 years of experience working in a professional setting.
• Prior experience in administrative roles, Accounting and Shipping is advantageous.
• Knowledge of office equipment and basic IT troubleshooting is a plus.
• Training will be provided to the new employee.

Place of work: Stanley, Rose Hill

Working Hours: Mon-Fri( 8:30- 17:00)

Saturday(8:30 -13:30)

About HOBBYWORLD LTD

HobbyWorld is the largest Specialist Art & Craft ,Office Stationery/Equipment,Garment Accessories and Adhesive & Sealants Chain in Mauritius 8 retail outlets ,of which 3 also serve as distribution centres.

We strive to provide consistent quality service and products to our customers.

Established in 1986,with over 33 years experience,we have our retail chain with four outlets located in the main commercial business districts.

Established on the Island of Mauritius in 1986, our independent entities within the group, source & provide stationery, books, and associated product to our own retail stores situated across the Island as well as servicing the wider wholesale market. We also have exclusive distributorships with world-known suppliers. HobbyWorld is a company dealing in Stationery, Garment Accessories, Haberdashery, Arts & Craft, Adhesives, Sealants & Construction Chemicals. Stores are in Quartre Borne, Rose Hill, Port Louis, Curepipe, Rose Belle & Beau Plan. Editions de L’Ocean Indien (EOI) is one of the main importers and distributors of books, providing a wide range from comprehensive dictionaries to fully illustrated books to primary and secondary schools. EOI was appointed as the official representative by the International Standard Book Number (ISBN) Agency, based in London, to set up and co-ordinate the use of the system in Mauritius. Stand- alone stores are in Port Louis & Rose Hill with a limited book range available in our HobbyWorld stores across the Island.

Expected salary:

Location: Beau Bassin-Rose Hill, Mauritius

Date posted: Thu, 31 Aug 2023 04:28:52 GMT

Apply!