Job title: Finance Administrator – Accounts Payable
Company: Ocorian
Job description: Company Description
Following a merger with Estera in early 2020, Ocorian is one of the largest providers of Fund, Corporate and private client services in the market, recognised by our clients and the industry for exceptional client service and value and known for strong and sustained growth.
As a combined business we manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations, scale which offers all our people great opportunities to develop their knowledge and skills and to progress their careers.
Job Description
Job title: FINANCE ADMINISTRATOR – ACCOUNTS PAYABLE
Department: FINANCE
Jurisdiction: MAURITIUS
Reporting to: MANAGER – FINANCE
Purpose of the Job
The Ocorian Global Accounting team manages billing, accounts receivable (AR) and payable (AP) for an increasing number of jurisdictions across the world. The team is based in Mauritius and reports into the Mauritius Finance Director, with a dotted line to the Group Head of Finance Operations based in Jersey.
This role is in the Accounts Receivable & Payable team which is led by a Manager supported by two Assistant Managers, one for AR and one for AP.
The finance administrator is responsible to efficiently process vendor invoices, coordinate the approval process, timely payment of the invoices and ensuring that the system is up-to-date for all the jurisdictions covered by the Global Accounting Team.
Key Responsibilities and Tasks
– Accurate (i.e. currency, supplier, cost centre, VAT, amount, etc.) and timely processing of invoices.
– Ensure in-house expenses and Client expenses are properly recorded and recharged where-ever applicable.
– Responsible for supplier payments and handling of Interbank transfers.
o Ensure that we check bank balances daily and arrange for top up as required so that they are not in overdraft;
o Ensure payments are done before or by due date (Payment Frequency may vary).
– Posting of payment journals.
– Perform bank reconciliations.
– Review, recommend and implement improvements in the procedures/process.
– Actively participate in the set-up of the new Global NavOne system (test, data migration, etc.).
– Coordinate appropriately and professionally with suppliers and other administrators/departments.
– Direct any challenges or queries to the appropriate person who can further assist and help resolve.
– Attend to all emails and queries in Accounts Payable mailbox on a timely basis.
– Secure relevant approvals of the invoices as per the Delegation of Authority.
– Perform reconciliations including supplier statement reconciliations and credit card reconciliations.
– Manage Aged Payables report and applying payment to invoices
– Support the month end process by providing supporting documentation for month end journals.
– Compilation of data for the bi-weekly Cash Forecast report.
– Respond to ad-hoc request from suppliers (i.e. Emailing Bank Statements, etc.).
– Follow instruction given by the Management/Senior Finance Administrator to ensure efficiency in deliverables.
Other Responsibilities
– Assist with ad hoc finance tasks or projects as and when requested.
– Assist with audit queries.
– Provide cover for other members of the finance team when absent.
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Qualifications
A degree in accounting or any equivalent qualification.
Knowledge, Skills and Experience
· At least 2 to 5 years of experience in a finance role, ideally in an Accounts Payable function
· Strong ERP knowledge (preferably NavOne)
· Proficiency in English, both verbal and written. French is a plus
· Intermediate computer software skills, including Excel, Word & PowerPoint.
· Analytical and Critical Thinking
Competencies
· Ability to meet demanding deadlines and productivity requirements
· Ability to work autonomously, paying attention to details and meet or beat the deadlines.
· Good understanding of basic accounting principles.
· Ability to prioritise and multitask.
· Curious, eager to learn and to continuously improve our processes.
· Good interpersonal and communication skills, act as a team-player with other finance team members and as a business partner with other departments within the group.
Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.
These are:
· We are AMBITIOUS – We think and act globally, seizing every opportunity to support our clients and staff – wherever in the world they may be.
· We are AGILE – Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
· We are COLLABORATIVE – We take the time to understand our clients’ needs so that we can deliver personalised solutions every time.
Expected salary:
Location: Mauritius
Date posted: Sat, 02 Dec 2023 23:17:39 GMT
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