Finance Administrator – Billing

Job title: Finance Administrator – Billing

Company: Ocorian

Job description: Company DescriptionFund services | Corporate | Capital markets | Private client | Regulatory & ComplianceWe help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.Job DescriptionThe Ocorian Global Accounting team manages to bill, accounts receivable (AR) and payable (AP) for an increasing number of jurisdictions across the world. The team is based in Mauritius and reports to the Mauritius Finance Director, with a dotted line to the Group Head of Finance Operations based in Jersey.This role is in the Billing team which is led by a Senior Manager supported by two leaders each responsible for designated regions.The Finance Administrator is responsible for the day-to-day execution of all billing tasks for a specific jurisdiction(s) within the same region.Main ResponsibilitiesTimesheets Review & Posting

• Ensure timesheets are submitted by staff regularly and post timesheet daily into our system (NavOne)
• Report on a regular basis to the management any missing timesheet
• Transfer time across jobs and/or proceed with time write-off as and when requested
• Ensure the process is understood and followed by everyone

Billing

• Running the draft bills process in line with Jurisdictional requirements into NavOne across a portfolio of jurisdictions/clients
• Manage requests for ad hoc invoices and raise draft invoices in the system
• Reverse invoices or raise credit memos
• Follow-up with the staff/managers to ensure the invoices are approved as per the internal deadline
• Answer queries on billings raised by the staff
• Ensure the process is understood and followed by everyone

Database Maintenance

• Ensure our database is up-to-date (resources, charge out rates, etc.)
• Maintain accurate job fees set up in the system for each client

Other Responsibilities

• Prepare various reports on time write-offs, work-in-progress, utilization, etc. as and when requested
• Assist with ad hoc finance tasks or projects as and when requested
• Provide cover for other members of the finance team when absent
• Strictly adhere to the internal billing policies and regulations

#LI-Hybrid#LI-DR1Qualifications

• A degree in Accounting, Finance or equivalent professional qualifications

Knowledge, Skills and Experience.

• At least 2 to 5 years of experience in a finance role, ideally in Billing
• Strong ERP knowledge (preferably NavOne)
• Proficiency in English, both verbal and written. French is a plus
• Intermediate computer software skills, including Excel, Word & PowerPoint
• Analytical and Critical Thinking

Competencies

• Ability to meet demanding deadlines and productivity requirements
• Ability to work autonomously, paying attention to details and meet or beat the deadlines
• Good understanding of basic accounting principles
• Ability to prioritise and multitask
• Curious, eager to learn and to continuously improve our processes
• Good interpersonal and communication skills, act as a team-player with other finance team members and as a business partner with other departments within the group

Additional InformationAll staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues – wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Expected salary:

Location: Ebene, Mauritius

Date posted: Thu, 30 May 2024 22:49:21 GMT

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